- #Office for mac shared mailbox for android#
- #Office for mac shared mailbox password#
- #Office for mac shared mailbox license#
#Office for mac shared mailbox password#
Notice how you weren't asked to provide a password when you created the shared mailbox? The account has a password, but it's system-generated (unknown). Every shared mailbox has a corresponding user account. To access a shared mailbox, a user must have an Exchange Online license, but the shared mailbox doesn't require a separate license. To learn more about groups, see Learn more about groups. For a comparison of the two, see Compare groups. A group in Outlook is like a shared mailbox. The only way around this is to create a Microsoft 365 group instead of a shared mailbox. Message deletion: Unfortunately, you can't prevent people from deleting messages in a shared mailbox. In this case, you can consider reducing the number of users or using a different workload, such as a Microsoft 365 group or a Public folder. Too many users: When there are too many designated users concurrently accessing a shared mailbox (no more than 25 is recommended), they may intermittently fail to connect to this mailbox or have inconsistencies like messages being duplicated in the outbox. You should always block sign-in for the shared mailbox account and keep it blocked. Signing in: A shared mailbox is not intended for direct sign-in by its associated user account. Microsoft 365 Business Standard does include email. The Microsoft 365 Apps for business subscription doesn't include email. Subscription requirements: To create a shared mailbox, you need to subscribe to a Microsoft 365 for business plan that includes email (the Exchange Online service). See Convert a user mailbox to a shared mailbox.Īdmin roles: Users with global admin or Exchange admin roles can create shared mailboxes. Mailbox conversion: You can convert user mailboxes to shared mailboxes. If more than one person is a member, and they send/receive emails they encrypted with their own keys, other members might be able to read the email and others might not, depending which public key the email was encrypted with. This is because a shared mailbox does not have its own security context (username/password) so it cannot be assigned a key. To learn more, see Compare Groups.Įncryption: You can't encrypt email sent from a shared mailbox. Another option is to create a group for your shared mailbox. To learn more, see Add a shared mailbox to Outlook mobile.
#Office for mac shared mailbox for android#
Use with Outlook: In addition to using Outlook on the web from your browser to access shared mailboxes, you can also use the Outlook for iOS app or the Outlook for Android app. To learn more, see Create a Microsoft 365 group in the admin center. If you want to do this, consider creating a group for Outlook instead. Only people inside your organization can use a shared mailbox.Įxternal users: You can't give people outside your business (such as people with a Gmail account) access to your shared mailbox. User permissions: You need to give users permissions (membership) to use the shared mailbox. Senders to the mailbox will get a non-delivery receipt.
Then, after that, it will stop receiving email. When a shared mailbox reaches the storage limit, you'll be able to receive email for a while, but you won't be able to send new email.
For more details on shared mailbox licensing, please see Exchange Online Limits.
#Office for mac shared mailbox license#
After that, you need to assign a license to the mailbox to store more data. Licenses: Your shared mailbox can store up to 50GB of data without you assigning a license to it. This is particularly useful for help and support mailboxes because users can send emails from "Contoso Support" or "Building A Reception Desk." Before you beginīefore you create a shared mailbox, here are some things you should know: Users with permissions to the group mailbox can send as or send on behalf of the mailbox email address if the administrator has given that user permissions to do that. Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address, reception desk, or other function that might be shared by multiple people.
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